Data controller: Profile Developments, Kilfergus, Glin, Co. Limerick V94 K220
This privacy notice relates to the processing of your personal data by Profile Developments Unlimited (the “Companies“). Company representatives employed by any of these legal entities may process your data in accordance with the notice set out below.
As part of any recruitment process, the Company collects and processes personal data relating to job applicants. The Company is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.
This privacy notice describes how the Company collects and uses personal information about you during and after the application process, in accordance with the General Data Protection Regulation (GDPR) and Irish data protection laws. This notice may be amended or updated at any time.
What information does the Company collect?
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data). There are “special categories” of more sensitive personal data which require a higher level of protection.
The Company collects, stores and processes a range of personal information about you. This includes:
your name, address and contact details, including email address and telephone number;
details of your qualifications, skills, experience and employment history as your CV/ resume;
The Company may collect this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes, obtained from your identity documents and third-party references if shortlisted, collected through interviews or other forms of assessment or through publically available resources such as LinkedIn/ Indeed/ local newspapers where the jobs are advertised.
Data will be stored in a range of different places, including on your application record, in HR management systems and on other IT systems (including email).
Why does the Company process personal data?
The Company needs to process data to take steps at your request prior to entering into a contract with you. It may also need to process your data to enter into a contract with you.
In some cases, the Company needs to process data to ensure that it is complying with its legal obligations.
The Company has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. The Company’s legitimate interests include: operating its business efficiently; maintaining standards of service to its clients and improving diversity of opportunity. Processing data from job applicants allows the Company to manage the recruitment process, assess and confirm a candidate’s suitability for employment and decide to whom to offer a job. The Company may also need to process data from job applicants to respond to and defend against legal claims. The company is an equal opportunities employer.
In limited circumstances, the Company may approach you for your written/ email consent to allow it to process certain specific information, in which case you will be provided with full details and your consent will be requested at that time. Employees are entirely free to decide whether or not to permit such processing and there are no consequences of failing to do so. Consent can be withdrawn at any time.
The Company will not use your data for any purpose other than the recruitment exercise for which you have applied, unless you have specifically consented to the Company retaining your application form for future vacancies.
Who do we share your personal data with?
The company handles its recruitment internally and as stated, the personal data is only stored within our HR or IT systems. This includes members of the HR and recruitment team, interviewers involved in the recruitment process and managers of the business area where the vacancy or similar vacancy exists, senior managers and IT staff if access to the data is necessary for the performance of their roles. In the event that you’re shortlisted for a role or have been made a job offer, the company will then ask for and reach out to the third-party references as provided by you.
In certain circumstances, where appropriate, we share any of your personal data that is relevant, with our medical, legal and other professional advisers, in order to obtain professional advice about matters related to you or in the course of dealing with legal disputes with you or other Job Applicants.How does the Company protect data?
The Company takes the security of your data seriously which is password-protected on the company computers. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties. Whilst employees have free access during business hours to the company’s premises, visitors are required to notify our employees of their presence in order to gain access.
For how long does the Company store data?
If your application for employment is unsuccessful, the Company will confidentially destroy your data after a period of 6 months, provided that it is not required for any legal process.
If the Company would like to keep your information for future vacancies it will ask for your written/ email consent and will stipulate the time period. Should you provide your consent for the Company to hold your details, you will be able to withdraw it at any time
If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment. The Company has retention periods in place for employee data.
Your rights as an applicant:
As a data subject, you have a number of rights. You can:
access and obtain a copy of your data on request;
require the Company to change incorrect or incomplete data;
require the Company to delete or stop processing your data, or limit such processing, for example where the data is no longer necessary for the purposes of processing or where you believe that the Company does not have a legal basis for doing so; and
require the Company to send you, or another organization, certain types of personal information about you in a format that can be read by a computer.
What if you do not provide personal data?
You are under no statutory or contractual obligation to provide data to the Company during the recruitment process. However, if you do not provide the information, the Company may not be able to process your application properly or at all.